In this report...

Macon County Extension Board August 1, 2007

Members present: Kevin Meachum, David Williams - Macon County Board
Mike Brokaw, Kirk Myers and Fern Stinson - Macon County Extension Council

Kevin Meachum called the meeting to order at 5:30 pm.

Doug Harlan, Macon County Extension Director, presented copies on the Macon County Extension Unit's FY 2007 Fiscal Report and proposed FY 2009 Budget. The FY 2007 fiscal report showed actual income as $811,202.76 and total expenses of $718,941.80, resulting in a carryover amount of $137,201.83. Harlan explained that the Unit was authorized to carryover one-third of its annual budget. This is designed to give the Unit four months of operating capital in reserve. Harlan stated that the $137,201.83 carryover would actually provide the Unit with about three months of an operation capital reserve.

The May 11, 2007 Certificate of Tax Extension from Stephen Bean, Macon County Clerk, indicated a taxable amount total (or EAV) of $1,451,027,506. Additionally, it stated Extension's tax levy rate was .02589 of a maximum levy rate of .05000. The levied amount was shown as $375,671.41.

Harlan stated that the Macon County Extension Unit was asking for level funding for their FY 2009 budget (FY 2008 budget for Macon County Board). He provided a letter formally requesting a tax levy amount of .02589. Harlan stated that per a conversation with the County Clerks office, the County is expecting a 3% increase in the EAV for their 2008 budget. Therefore, although the Macon County Extension Unit was not asking for an increase in their tax levy factor of .02589, the levied amount would increase to $375,784. Harlan also presented the Extension Unit's FY 2006 and 2007 budgets as supporting documentation.

Harlan explained that the Unit was able to ask for level funding due to two staff member resignations and careful spending practices. Harlan did state that the Unit would have to ask for an increase in the tax levy factor for their FY 2010 budget. Kevin Meachum said that he understood that costs were increasing and appreciated the Unit's efforts to keep tax levies down.

Williams moved that the tax levy request for the Macon County Extension Unit of .02589 be accepted. The motion was seconded by Myers. Vote on the motion was unanimous Extension Council members expressed appreciation for the continued support of the Macon County Board.

Meeting was adjourned at 6 pm.