U of I Extension Council Meeting Minutes

December 4, 2006

Bond County Housing Authority Building

Those attending: Lynn Weis, Cathy Eller, Kevin Devore, Brenda Yurs, Bernice Lurkins, Esther Henry, Phil Stoecklin, Charles Erhle, Pat Paine, Susan Wall, Joyce Geiler, and two guests. Those not present John Marcoot, Michael Potthast, Tim Adesanya, Holly Smith, Amy Tompkins, Rachel Theims, Jim Nusbaum, Russ Cripe, Bryan Marcoot, Lonnie Casper and Brenda Mollett.

After a nice meal and fellowship, Brenda Yurs brought the meeting to order at 7:15 p.m. Minutes of the previous meeting were approved on a motion by Kevin and seconded by Bernice.

Lynn explained the financial reports. Pat moved to approve the fiscal reports which were seconded by Cathy. Motion passed. Lynn stated that the county board had approved $67,000 for the upcoming budget. She reported that there will be no more reimbursement for postage.

Lynn stated she will be covering the director's position in Marion County beginning in January and lasting through the end of March. This situation should actually be financially helpful to Bond County. Lynn will be looking for someone to help with some of the duties in the Bond County office.

Old Business: Program reports: There will now be a $30 fee for PAT training. The state fair sheep exhibitors will have to follow new rules this year concerning electric IDs and tissue sampling. No cost has yet been determined, but the exhibitor will be responsible for the cost. Other species will likely have to follow suit in the future. The Heifer Sale was successful with new consignors and an average price of $1301.00. Andy's Project, a basic computer skills class, begins in December. Achievement Night went well with nearly 140 attending and the 4-Hers are taking more responsibility for programming.

New Business: Committee listings were handed out and people were asked to sign up for any committee they might be interested in. Two additional committees were added-- a small acreage landowner committee and a marketing committee.

Ag Lit grant money finally arrived. The Youth program will be conducting a meeting for 2^nd and 3^rd year members and their parents. The 4-H Representatives are very active and the 4-H program is retaining older members. A "No Parents Allowed Night" is being planned to elicit feedback from 4-Hers about improvements to the program. A handbook is also being devised for newer members and their parents.

December 16^th will be a Wrap It Up fundraiser for the 4-Hers at the Presbyterian Church. Presents will be wrapped for a small fee.

Lynn presented retiring members with key chains and thanked them for their dedication to Extension.

As there was no other business, Bernice Lurkins made a motion to conclude the meeting, seconded by Esther Henry. Meeting adjourned.

Respectfully submitted

Pat Paine

Acting Secretary,

University of Illinois Extension

Bond Unit

Farm Bureau Meeting Room, Greenville, IL

March 5, 2007

Appointed chairperson, Pat Paine called the meeting to order. Those in attendance were: Pat Paine, Susan Wall, Lynn Weis, Kevin Devore, Bernice Lurkins, Jim Nusbaum and Russell Cripe. Those not in attendance were Brenda Yurs, Brenda Mollett, Amy Tompkins, Holly Smith, Bryan Marcoot, Joyce Geihler, Bob Wade and Rachel Theims.

Minutes from the last meeting were reviewed and approved. Motion made by Russ Cripe to approve minutes, seconded by Bernice Lurkins. Motion passed.

Fiscal Report: Lynn reviewed the University Trust Account and the County In and Out Account. Lynn anticipates that the Trust Account will be in good shape at the end of the year giving the split appointment and the match funds being near 100%. Motion was made by Susan Wall and seconded by Kevin Devore to receive the fiscal report. Motion passed.

Under old business, Lynn discussed the Interim Marion County appointment. Interviews for the position will be held at the end of the month. It is anticipated that the appointment will continue till the middle or end of May. Lynn is currently spending 40% time in Marion County.

Other items discussed were the committee meetings that needed to be arranged yet before the beginning of the new program year.(September 1). Lynn will be in contact with those members after the meeting.

Under new business, Lynn announced that the University of Illinois will be conducting a program review in the County on March 6. Several Council members and community members have been asked to visit with the review committee.

New appointments for the upcoming year will need to be made. The following people will be ending their term on the council: Kevin Devore, Holly Smith, Rachel Theims, Amy Tompkins and Esther Henry. Suggestions for replacement will be taken and contacts will be made before the next meeting.

A motion was made by Kevin Devore and seconded by Bernice Lurkins that the Executive Committee be given authority to tentatively approve the '08 budget. Motion passed. A copy of the budget will be submitted at the next council meeting.

Lynn presented the PowerPoint presentation that will be presented at the Program Review to the Council. It will be used later to take to civic and fraternal organizations within the county .

Motion was made and approved that the meeting was adjourned.

University of Illinois Extension- Bond Unit

June 25, 2007 7:30 p.m.

Bond County Farm Bureau Meeting Room

The June 25 meeting was called to order by Chairman, Brenda Yurs. Present were: Bryan Marcoot, Esther Henry, Brenda Mollett, Amy Tompkins, Jim Nusbaum, Russ Cripe, Susan Wall, Brenda Yurs and County Director, Lynn Weis. Not present: Joyce Geiler, Bob Wade, Rachel Thiems, Holly Smith, Kevin Devore, Pat Paine, and Bernice Lurkins.

The minutes were read. A motion was made by Cripe to approve with the addition of Esther Henry present at the March meeting. Motion was seconded by Nusbaum. Motion passed.

Lynn presented the fiscal reports–the In and Out Account and the Trust. Lynn indicated that the carryover for the new year should be @$33,000. Marcoot moved to receive the report, Wall seconded. Motion passed. Discussion was held on the 2008 budget that had been approved and forwarded to campus. Brenda indicated that the Extension Board felt that a 5% increase would be justified given the funding situation. It was agreed to ask for the .0005 rate if the assessed evaluation was at the level needed. A motion was made by Henry and seconded by Nusbaum to approve the budget and the level of request. Motion passed.

Under old business, the County Review held in March was discussed. The report sent by the visiting team was distributed. All those that took part indicated that it was a good experience.

Discussion was then held on new council appointments: Kevin Devore, Holly Smith, Rachel Thiems and Amy Tompkins will be leaving the council. The following people have accepted a 2 year term to the council- Dennis Backs, Jan Woker, Kelsey Woker and Lauren Gall. Marcoot moved to accept the nominations, seconded by Cripe. Motion passed.

Lynn indicated that the county office had /was in the process of applying for three grants–Family Nutrition Program - $25,000; Healthy People, Healthy Communities sponsored by the Bond County Sr. Center- $5,000 and Ag. Literacy Partnership- $7,500.

Under new business, Lynn asked for suggestions to conduct the annual audit on the In and Out Account. The following names were submitted: Mr. William Nelson, Jan Dalenberg and Michelle McEvers.

A motion was made by Marcoot and seconded by Cripe to approve the following: Charge Accounts: IGA and Watson's Drug Store; P-card usage: IGA, Wal-Mart and on-line purchases. Motion passed.

Discussion was held on a lighted sign for outside of the building. Lynn indicated that the council had talked about it several times before, but due to cost, it was prohibitive. Farm Bureau and Country Insurance will also be included. Farm Bureau home office has some signs for a discounted price due to volume. Motion was made by Marcoot, seconded by Henry to purchase the sign. Motion passed.

Lynn gave a report on the staff that is helping out in the office this summer. Chelsea Marti is on a grant provided by the Regional Director for the duration of the summer. Her job is to complete some projects that we have tried to finish up. Amy Drewel is assisting Karen two days a week with the FNP program.

Lynn gave a report on the possibilities that 4-H premiums were going to be higher this year. An announcement has been made, but no numbers have been given. It was decided to pay all premiums rather than raise them for the two that are historically paid. Lynn also discussed the possibility of charging for 4-H programming. This item is to be discussed at future meetings within and outside of the University. Mixed reactions were given by the council members.

Lynn reported on several of the projects that are being worked on in the office. A booklet is being put together to answer commonly asked questions; an Agricultural Adventure for the county fair has been developed; a display on alternative energy sources for the fair as well as a Conservation display will be developed also. Brenda Mollett gave a report on the Fishing Derby, which had 71 youth participants this year. Lynn also indicated that the Rwanda Trip was a wonderful experience for the parties, Extension and the Rwandan visitors. Lynn indicated that over 40 youth had also participated in the Pork Quality Assurance program.

Marcoot moved to adjourn the meeting, seconded by Wall. Motion passed.